— Services

multiple ai systems.
unlimited leverage.

Each service is built, configured and optimised specifically for your business and they’re designed to work even better together.

— 01

🎙️ AI Voice Agents / Receptionist

→ Answers every inbound call instantly, 24 hours a day, 7 days a week

→ Qualifies leads using your custom criteria before routing or booking

→ Books appointments directly into your calendar without human intervention

→ Handles overflow calls during peak hours so you never miss a sale

→ Provides full call summaries and transcripts for your team

Your new virtual receptionist doesn’t call in sick, never keeps a customer on hold for five minutes and won’t miss a call. Our AI voice agents handle inbound calls naturally and intelligently in order to qualify leads, answer FAQs and book appointments in real time.

Calls answered

Leads qualified

Response time

Calls missed

0

— 02

💬 AI Chatbots

Turn every website visit into a conversation. Our AI chatbots engage visitors at exactly the right moment, handle enquiries instantly and guide potential customers toward booking or buying automatically, across every channel you use.

→ Website chat that activates to help with any queries the customer may have

→ SMS chatbot for lead capture and customer communication via text

→ WhatsApp and Facebook Messenger integration for omnichannel coverage

→ Handles FAQs, pricing questions and any other support you want it to offer

→ Captures and qualifies leads with custom conversation flows you define

Screenshot of a chat conversation with a customer service representative. The user is booking an appointment and providing their name and email address.
Screenshot of a chat conversation with appointment options. The chat is titled "Do you have a question?". The user, John Doe, is confirmed and the message lists available appointment slots on March 30, 2026, and March 31, 2026, with times in the Europe/London timezone. The options include Monday, March 30 at 9:00 AM and 3:00 PM, Tuesday, March 31 at 10:30 AM, and Wednesday, April 1 at 8:00 AM.
A chat conversation with a scheduling and appointment confirmation between a customer and a representative from ORTOMA, discussing an appointment on March 31, 2026, at 10:30 AM, and mentioning AI automation services.

— 03

📅 Appointment Automation

Eliminate the back-and-forth of scheduling. Our appointment automation handles every step from availability checks and booking, to reminders and no-show follow-ups, letting your team focus on delivering great service, not managing calendars.

→ Integrates with Google Calendar, Outlook, Calendly, iCloud, and most CRMs

→ Automated SMS and email reminders to reduce no-shows

→ Smart rescheduling flows when appointments need to change

→ Post-appointment follow-ups to gather feedback and generate reviews

→ Multi-staff and multi-location calendar management

✅   Lead enquiry via AI receptionist
✅   Qualification questions asked
✅   Available slots presented
✅   Booking confirmed & synced
✅   Reminder sent 24hr before

— 04

✉️ AI Email Outreach

Stop chasing leads manually. We build automated email systems that reach out to your prospects, follow up for you and bring in more business, all without you lifting a finger.

→ AI-generated emails that feel personal, not like a mass email campaign

→ Automatic follow-ups so no lead goes cold

→ Adapts based on who's engaging and who isn't

→ Sends at the optimal time for maximum open rates

→ Full analytics and clear reporting so you can see exactly what's working

Flowchart illustrating a client engagement process, starting with uploading contacts, AI enrichment, personalized email, optimal timing, tracking open rates, follow-up, and response tracking leading to booking a discovery call.

— 05

⭐️ Google Review Automation

Your Google rating is one of your most important trust signals. We automate review requests at the right moment, when customers are most satisfied, helping you generate consistent, high-quality feedback.

→ Automated review request SMS or email sent post-service or post-purchase

→ Smart timing engine triggers requests when satisfaction is highest

→ Google, Trustpilot, and industry-specific review platforms supported

Comparison of Google reviews before and after of a business, showing increase from 3.8 stars with 120 reviews to 5.0 stars with 250 reviews, with a blue upward arrow in between.

Which services are right for you?

Connect with the team and we’ll identify the highest-ROI services for your specific business.